# Prepare your month-end close with One · One by Lughlabs > Match bank, payment and accounting exports with One’s AI crew. Review sourced workpapers, resolve missing receipts and prepare a pack for your accountant. URL: https://onedev.jobrella.ai/use-cases/accounting/ One for Accounting ## Start the close with the matching done. One gives your small business a crew of AI bots that reads bank, payment and accounting exports, matches the lines and attaches the evidence. Your accountant gets a prepared pack, with the real questions left for you. [Talk about your close ↗](https://onedev.jobrella.ai/talk?plan=business) [See pricing ↗](https://onedev.jobrella.ai/pricing) One prepares the work. Your accountant reviews and signs. One Noor · Chat September **The deposit tells half the story.** Reading the bank and Square exports… [Try the month-end close demo](https://onedev.jobrella.ai/use-cases/accounting/#accounting-demo) Fictional café · Illustrative workspace Sound like month end? - The payout and the deposit do not match. - The charge is there. The receipt is not. - Your accountant asks the same questions again. - The cash picture is old before it is finished. **50% took six or more business days to close.** [Ledge’s 2025 survey ↗](https://www.ledge.co/content/month-end-close-benchmarks-for-2025) covered 100 finance professionals at companies with 51+ employees. A small vendor survey, not a small-business baseline or a result measured for One. ### Start with the questions. The gathering is prepared. Give Noor one period and the exports behind it. Ask for a source beside each explanation and a separate list of what still needs a person. **Today Compare three exports, line by line.:** With One Review the matches, including the fees and refunds behind each deposit. **Today Search your inbox for an unfamiliar charge.:** With One Open the statement line beside the receipt or supplier’s email. **Today Send the accountant a folder and wait for questions.:** With One Send a summary, workpapers and the unresolved items together. **Today Rebuild the cash spreadsheet when someone asks.:** With One Schedule a weekly view from the latest files, with its date and assumptions. Your crew ### A crew to prepare. People to decide. An example crew for a small business. The Architect shapes the jobs around how you work. #### Noor Books & reconciliation Matches the period’s exports and writes the workpapers. Leaves unexplained lines as open questions. #### Alex Research & insights Finds the contract, supplier thread or prior decision behind a number. Brings the source back to Noor. #### Architect Your workspace partner Proposes the crew, an Open items table and a preparation routine for you to review and apply. Try the month end ### A deposit. A mystery. A pack you can open. Choose a business. Check Noor’s work. Give her the missing receipt and see what still needs you. Fictional company · Illustrative workspace Sample amounts in USD · No money moves One **Ember & Rye** September sources Exports only in this example. No live app connection. Noor**Books & reconciliation** Alex**Source context** **Noor** Chat · Team Computer Prepare September’s close pack. Explain the differences. Leave entries, payments and filings to me. **Ready to read September** Choose a business, then start. A scripted example, not a measured processing time. Matches are proposals for review. The bank-detail flag is Noor’s finding, not a payment-blocking setting. Between closes ### Keep the loose ends from piling up. Open items #### Receipts to chase Missing → Received → Matched Ask Noor to propose a Receipts table with Money, Date, Choice and Stage fields. Confirm it before use; import or export CSV. Draft in chat #### Overdue invoices Invoice AS-023 · $200 outstanding Draft the follow-up using the invoice and email thread. Turn on Ask before sending external email for Gmail or Outlook sends. Routines #### Weekly cash view Every Monday at 8:00 AM Schedule a gather from the latest exports. Read the dated cash view in Noor’s chat and Files. Forecasts are estimates. Workpaper note #### Forgotten subscriptions Two debits · one invoice List recurring charges and possible duplicates with their source rows. You decide what to keep or cancel. Spreadsheet + chat chart #### Budget versus actual Actual − budget = variance Have Noor total the exports and write notes on the largest differences. Keep assumptions beside the figures. Analysis · Money metric #### Open items at close Recorded by this bot Choose the amount still unexplained as Noor’s measure. Analysis and Pulse show the number with its provenance. Work with what you use ### Your books stay where they are. A connection gives your bots tools. It does not import or sync your books, and it is not a bank feed. Start with exports if that is all the access you want to give. #### Books & invoicing Use their tools for reading and reconciliation while you review the first closes. Permissions can also allow writes. - QuickBooks One-click connect Reads invoices, bills and payments - FreshBooks One-click connect Reads financial records - Zoho Books One-click connect Reads financial records - Zoho Invoice One-click connect Reads financial records - FreeAgent One-click connect Reads financial records - Harvest One-click connect Reads financial records #### Payments Read payouts, fees and refunds through the catalogue, or start with an export. - Stripe One-click connect Reads payments and customer records - Square One-click connect Works with orders and payments #### Spreadsheets & files - Google Sheets One-click connect Reads and updates spreadsheet rows - One-click connect Finds and works with workspace records - Google Drive One-click connect Finds and reads shared files - Dropbox One-click connect Finds and works with workspace records - Box One-click connect Finds and works with workspace records - One-click connect Finds and works with workspace records #### Email & chat Find the supplier thread in Gmail or Outlook. Slack here is the catalogue connection. - Gmail One-click connect Finds messages and drafts replies - One-click connect Reads mail and drafts replies - Slack One-click connect Finds messages and posts updates Also: Built into One. Per-bot chat; ships with the next release. The separate per-bot chat connection ships with the next release. #### Chat apps · next release Ask Noor from WhatsApp or Telegram and get a text answer. No photos, files or approval cards in chat apps. - WhatsApp Built into One Receives and replies to per-bot chat messages Also: One-click connect. Ships with the next release. - Telegram Built into One Receives and replies to per-bot chat messages Also: Connect with your key. Ships with the next release. #### Needs a one-time setup Xero and these apps are listed in the catalogue, but the hosted service does not have the required setup today. Use their exports to begin. - Xero Needs a one-time setup Reads financial records - Needs a one-time setup Reads financial records - PayPal Needs a one-time setup Reads financial records - Brex Needs a one-time setup Reads financial records - Ramp Needs a one-time setup Reads financial records - Coupa Needs a one-time setup Reads financial records - Gusto Needs a one-time setup Works with hiring and people records [And more About 1,500 apps in the catalogue; some need a one-time setup.](https://onedev.jobrella.ai/docs/connectors) App connections run through your workspace’s integration catalogue (Composio on the hosted service). Self-hosted availability may follow Pipedream instead. Catalogue availability is checked, not a claim that each live account connection has been tested end to end. Review the permissions before connecting. Product names and logos are trademarks of their respective owners. Their use does not imply endorsement. Set the boundaries ### Prepare the pack. Keep the decisions. Bots act without asking by default. Set the controls that apply to your tools, and keep posting, paying and filing with a person in the original system. #### Turn on the right confirmations Ask before purchases Turn on Covers consequential Stripe, Shopify, PayPal and Square actions, plus tools named like purchase, pay, charge, checkout or buy. **See a denied purchase request** Fictional purchase approval example **Review before Square charge** Example order · $120.00 Denied · No action taken An approval card offers Allow once, Always allow this tool and Deny. Ask before sending external email Turn on Covers Gmail and Outlook actions. A request to send can then raise this card. Fictional email approval example **Review before GMAIL\_SEND\_EMAIL** To: accounts@example.com Subject: Missing September receipt Could you send the receipt for our order? Try a choice. This example sends no email. #### Know what each control leaves open Change files Ask first A computer permission. Noor still reads the exports; every write to a file waits for you. **There is no QuickBooks-specific approval setting.** A connected bot could create or change entries if asked. The demo uses exports without an accounting connection. Its restraint is the work you asked for, not a lock on the books. #### Keep a source beside each figure Ask for the statement row, payout report or supplier thread in the workpaper. Open those sources and check the proposed match. #### Remove access when you need to Remove connections in Integrations. Managed connections are shared by your bots in the Space. Credentials are encrypted or held by the integration provider; they never go to the model. [Read about data and hosting ↗](https://onedev.jobrella.ai/trust) One helps prepare and organise financial work. It is not a CPA firm and gives no tax, legal, audit or accounting advice. Your accountant reviews and signs. Cash views and forecasts are estimates. Start here ### Try a month you already know. 1. 01 Choose a closed month Start with a period your accountant has already reviewed. You have a result to compare against. 2. 02 Give Noor the exports Attach PDFs and CSVs in chat; put XLSX files in the computer’s Files. 3. 03 Review before you repeat Check the sources and open items with your accountant. Then schedule the preparation. If you connect accounting apps, start with reading and reconciliation while you judge the first closes. Before you connect ### Your books. Your questions. **Does One replace our bookkeeper or accountant?** No. One helps prepare and organise financial work. It is not a CPA firm and gives no tax, legal, audit or accounting advice. Your bookkeeper and accountant review the work, make accounting decisions and sign where required. **Can it move money or file anything?** The workflow shown here uses exports and produces files; it makes no payments, entries or filings. That is a workflow choice, not a blanket product lock. Connected tools can act, and bots act without asking by default. Turn on Ask before purchases and Ask before sending external email for the actions those controls cover. Neither is a general approval rule for accounting entries or filings. Leave posting, paying and submitting to a person in the original system. **Which accounting tools work with One, and what about Xero?** QuickBooks, FreshBooks, Zoho Books, Zoho Invoice, FreeAgent and Harvest are in the one-click catalogue, alongside Stripe and Square. Xero, NetSuite, PayPal, Brex, Ramp, Coupa and Gusto need a one-time setup that the hosted service does not have today. Start with their exports. A connection provides tools; it does not import or sync your books. Availability follows your deployment’s catalogue. **What happens to a line it cannot explain?** Ask Noor to keep it in Open items, with the amount, source and question. The demo shows a duplicate charge and changed bank details left for you. A proposed explanation still needs checking; AI can make mistakes. **Can it read scanned receipts?** A receipt photo attached in One’s web chat can be read by a model that sees images. The document reader has no OCR: scanned PDFs do not yield text. Use a text PDF, a CSV export or a receipt image in web chat. WhatsApp and Telegram cannot receive photos or files. **Who can use our QuickBooks connection?** Every one of your bots in that Space can use your managed app connection. It is not assigned per bot. Depending on the tools and permissions, they can create or change entries if asked. There is no QuickBooks-specific approval setting. Use exports without a connection if you want this workflow to have no accounting-app access; you can remove connections in Integrations. **Who owns the books, and can we leave?** Your books stay in your accounting system. One does not become your ledger. Download workpapers from Files and export Records as CSV, so the pack can go with you and your accountant. **Where does our financial data go?** Files are processed on the configured bot computer; the configured model receives the content needed for the task. Connected apps use the workspace’s integration provider. Credentials are encrypted or held by that provider and are never sent to the model. Read the hosting, providers and data handling details on our Trust page. [Read Trust ↗](https://onedev.jobrella.ai/trust) Keep looking [Compliance Draft security questionnaires from your policies, with passages you can check.](https://onedev.jobrella.ai/use-cases/compliance) [Daily Operations Your Monday numbers, recurring checks, and decisions in one place.](https://onedev.jobrella.ai/use-cases/operations) ### Bring your next close. Let’s work out what your crew should prepare. [Talk about your close ↗](https://onedev.jobrella.ai/talk?plan=business)